Skip to Main Content

Ancillary Events

No unofficial educational, social or other type of meeting or event to which AUGS/IUGA attendees are invited or may attend may be held during any session or activity appearing on the AUGS/IUGA Scientific Meeting 2019 schedule of events, including educational sessions, social events, meal functions, industry sponsored education sessions supported or with the exhibition itself. Approval is required for all ancillary meetings, functions and events regardless of whether such activities are being held on or off the premises of the Music City Center Nashville. Approval of all promotional materials associated with such events, including, but not limited to, distribution of promotional materials, signage, etc., is required. Exhibitor assumes full responsibility for property damage, personal injury or death to any party, by reason of occurrences at or related to any such functions conducted by it. Sponsorship of unapproved meetings, functions and events will jeopardize a company’s participation in future AUGS and/or IUGA meetings. AUGS/IUGA reserves the right to deny and prohibit any such activity.

Requests for Approval of Ancillary Meetings and Events

Complete the application form and email it to to apply for approval of any meeting, function or event to which AUGS/IUGA attendees are invited or may attend. There is a fee of $500 for exhibitors and $4,500 for non-exhibitors.

Requests for applications and event approval will only be accepted via e-mail. The deadline for requesting event approval is August 9, 2019. Requests submitted after this date will not be considered. Meeting/event space will be assigned on a first-come, first-served basis.

To request your ancillary event:

  • Review instructions/policies related to ancillary events prior to completing the application form
  • Use only one form per event
  • Return form by email to